Claremore Daily Progress

May 15, 2010

Agendas - Week of May 17, 2010

From Staff Reports
Staff Writer

CLAREMORE — CLAREMORE PUBLIC WORKS AUTHORITY

6 p.m. Monday

Discussion/direction on Water Resources managed competition contracts



CLAREMORE CITY COUNCIL

6 p.m. Monday

Claremore City Hall

104 South Muskogee

Actual salary claims for pay period ending April 24, 2010 in the amount of $368,926.87 and estimated salary claims for next pay period in the amount of $500,000

Approve Consent Order for Remediation between the City and the Oklahoma Department of Environmental Quality regarding the medical office building site located at the corner of North Florence Avenue and East 15th Street

Approve Mutual Aid agreement with other law enforcement agencies within Rogers County

Approve OMRF Contribution Lump Sum Distribution — Rebecca Jensen

Approve OMRF Contribution refund — Troy Powell.

Approve Deed of Dedication from Brett Knapp for the construction of turn lanes to new Claremore School District elementary building site located on King Road

Accept Deed of Dedication from the Piguet Family Limited Partnership and the Lester Piguet Inter Vivos Trust for the construction of turn lanes to the new Claremore School District elementary building site located on King Road

Approve Contract for Medical, dental and Life Insurance fiscal year 2010-11

Adopt Ordinance amending the Employee Retirement System, Defined Benefit plan for City of Claremore, Okla.; providing retirement benefits for eligible employees of the City of Claremore, Okla.; pertaining to plan options and employee contributions; providing for repealer and severability

Approve Ordinance amending Title 15, Section 150.36 of the Cod of Ordinances of the City of Claremore, Okla., regarding collection of a building permit fee

Discussion/possible action concerning fireworks display at Claremore Lake Park

Discussion only: City/county partnership

Approval to sign Traffic Loop Conceptual Study with BWR Corporation

Discussion of Wrecker Services Bid

Executive Session:

Finance Director position requirements and performance evaluations

Employment, hiring, appointment or resignation of any salaried public officer or employee, specifically, Nan Pope, including discussion related to the resignation of the same, pursuant to 25 O.S. Section 307 (B) (1)

Return to Open Session

Statement of/possible action on Executive Session items



BOARD OF COUNTY COMMISSIONER’S FOR ROGERS COUNTY, OKLAHOMA 

PLACE:  Rogers County Courthouse, 219 South Missouri, Room 1-109, Claremore, Oklahoma 

DATE & TIME: Monday, May 17, 2010, at 9:00 O’clock A.M. 

AGENDA 

ITEM 1: CALL TO ORDER:                         

ITEM 2: ROLL CALL TO ESTABLISH QUORUM:

  Determine that Notice of Meeting and Agenda were properly posted in accordance with the Oklahoma Open Meeting Act.  

ITEM 3: FLAG SALUTE: 

ITEM 4: PRAYER: 

ITEM 5: APPROVAL OF MINUTES: May 10, 2010   

ITEM 6: UNFINISHED BUSINESS:   

ITEM 7: ZONING:                             

ITEM 8: PLATS:        

ITEM 9: ROADS AND BRIDGES:

1.   Discussion and possible action regarding ODOT Claim form 324A request for

payment #5 upon submittal of Final Plans on Bridge #98 over Elm Creek; Project #STP-

166C(210)CO; State Job #25427(04) in the amount of $2,560.00 – (D#2) 

ITEM 10: CASH FUND ESTIMATE OF NEEDS AND REQUEST FOR APPROPRIATIONS:   

ITEM 11: TRANSFER OF FUNDS:    

ITEM 12: UTILITY PERMITS:         

ITEM 13: CLAIMS:

1. Salaries

2. Attendant Care 

3. Claim to State of Oklahoma Office of Juvenile Affairs for Alternatives to

Detention/Transportation Claim for April, 2010, in the amount of $2526.00 – (Clerk)     

ITEM 14: BLANKET PURCHASE ORDERS: 

1. Materials, Supplies, Parts, Groceries & Prescriptions –  

2. Orders Exceeding Amount of Issuance –  

ITEM 15: AGENDA ITEMS:

     1.   Presentation only by Bryan Bradley and Rosie Blank with Tulsa Teachers Credit Union – (Comm. Office)

2. Discussion and possible action regarding Approval/Disapproval of Commercial  Real Estate Purchase Agreement by and between The Board of County Commissioners for Rogers

County, Oklahoma, (purchaser) and Clermont Properties, Inc., an Oklahoma corporation, (seller) on

Lot 7 and Lot 8 in Block 129 of the City of Claremore, Oklahoma, according to the U.S. Government  Plat thereof – (DA)         

 3.   Discussion and possible action regarding Approval/Disapproval of Commercial Real Estate Purchase Agreement by and between The Board of County Commissioners for Rogers

County, Oklahoma, (purchaser) and Bill R. Scarth and Larry E. Rehmeier (seller) on the Northerly 20 feet of Lot 5, Less and Except the Westerly 72.5 feet thereof, and the Southerly 50 feet of Lot 6, Less

and Except the Southerly 6.2 feet of the Westerly 72.5 feet thereof, all in Block 129 of the City of Claremore, Rogers County, Oklahoma, according to the U.S. Government Plat thereof – (DA)

4.   Discussion and possible action regarding Approval/Disapproval of Agreement A133 and General Conditions A201 for Construction Management At Risk between Rogers County and Flintco – (Comm. Office/DA) 

5.   Open & Award Bid #534 – Crushing Concrete Materials – District #3 (Clerk)

6.   Open & Award Bid #535 – Motor Grader(s) – Purchase or Lease-Purchase for   District #3 – (Clerk)

7. Discussion and possible action regarding Approval/Disapproval of Resolution for Disposing of Equipment for District #2 as follows:  used coat tire machine, sn#29958, to be  junked  – (D#2)

 8.   Discussion with possible action regarding Approval/Disapproval of County  Officers Monthly Reports for April 2010 – (Clerk)

9.   Discussion and possible action regarding Approval/Disapproval of Reimbursement form as per Resolution #2009-76 directing County Treasurer to deposit funds from Rogers County Sheriff’s Office for fuel reimbursement in the amount of $3,257.65 into the one-cent  sales tax fund for distribution for District #1 – (Comm. Office)

10.   Discussion and possible action regarding Approval/Disapproval of Reimbursement form as per Resolution #2009-76 directing County Treasurer to deposit funds from Rogers County Sheriff’s Office for fuel reimbursement in the amount of $78.62 into the one-cent sales tax fund for distribution for District #2 – (Comm. Office)

11.   Discussion and possible action regarding Approval/Disapproval of  Reimbursement form as per Resolution #2009-76 directing County Treasurer to deposit funds from Rogers County Sheriff’s Office for fuel reimbursement in the amount of $6,462.75 into the one-cent sales tax fund for distribution for District #3 – (Comm. Office)

12.   Discussion and possible action regarding Disaster Emergency Proclamation

signed by Chairman Kirt Thacker of the Board of County Commissioners of Rogers County, on May

13, 2010, storms having occurred in Rogers County, Oklahoma, causing 0 known fatalities and 0 injuries, with considerable damage to public and private properties – (EM)

13.   Discussion and possible action to enter Executive Session for the purpose of discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee, as authorized by Title 25 O.S. § 307(B)(1), Arthur

Mathews, Maintenance Supervisor – (Comm. Office)

14.  Motion and vote to adjourn Executive Session and enter Regular Session –

15.  Discussion and possible action with respect to the employment, hiring, appointment, promotion, demotion, disciplining or resignation of Arthur Mathews, Maintenance Supervisor.   

ITEM 16: PUBLIC COMMENTS AND RESPONSES FROM BOARD MEMBERS: Limited

to specific items on the Agenda that are listed and discussed at this meeting and limited in duration at

the discretion of the Chairman -  

ITEM 17: ANNOUNCEMENTS: 

ITEM 18: NEW BUSINESS:

Consideration and possible action with respect to any other matters not know  about or which could not have been reasonably foreseen prior to posting the agenda - 

ITEM 19: PAYMENT OF PURCHASE ORDERS FROM ALL DEPARTMENTS:

(Materials, Supplies, Parts, Groceries & Prescriptions)   

ITEM 20: RECESS OR ADJOURNMENT: