Claremore Daily Progress

June 26, 2010

Rogers County Commission Meeting Agenda for June 28, 2010

From Staff Reports
Staff Writer

CLAREMORE —  NOTICE OF REGULAR MEETING

 BOARD OF COUNTY COMMISSIONER’S FOR ROGERS COUNTY,

OKLAHOMA

PLACE:  Rogers County Courthouse, 219 South Missouri, Room 1-109, Claremore,  Oklahoma

DATE & TIME: Monday, June 28, 2010, at 9:00 O’clock A.M.

AGENDA

ITEM 1: CALL TO ORDER:     

ITEM 2: ROLL CALL TO ESTABLISH QUORUM:

Determine that Notice of Meeting and Agenda were properly posted in accordance with the Oklahoma Open Meeting Act.

ITEM 3: FLAG SALUTE:

ITEM 4: PRAYER:

 ITEM 5: APPROVAL OF MINUTES: June 21, 2010, regular meeting and June 21, 2010,  

ITEM 6: UNFINISHED BUSINESS:

ITEM 7: ZONING:                           

ITEM 8: PLATS:  

ITEM 9: ROADS AND BRIDGES: 1.   Discussion with possible action regarding Approval/Disapproval of Resolution #2010-59, whereas, the Board of County Commissioners of Rogers County, Oklahoma, recognize and support the City of Claremore, in a partnership to study, construct, and maintain roads in Rogers  County; and whereas, the City of Claremore intends to partner with Rogers County to construct a roadway traffic loop in and around the City of Claremore and Rogers County; and whereas, both the  City of Claremore and Rogers County will benefit from this project; and whereas, the Rogers County  Commissioners are supportive of this project and its intended goals of traffic reduction and economic development along said roadway; and whereas, it is the direction of the Rogers County  Commissioners that this project be supported through a combined effort of manpower, equipment, materials and funding – (D#3)

2.   Discussion and possible action regarding Approval/Disapproval of Rogers County Rural Water District #8’s Utility Relocation Agreements (replacements); a letter of authorization from Rogers County Rural Water District #8 to alter the amount to $78,320.00 from the original amount of $79,520.00 on the Utility Relocation Agreements and sign the Cover Letter on Project No. BRO-166D(139)CO; State Job No. 21490(04) on Bridge #96 – Tributary to Panther  Creek in District #3 – (D#3) - ***NOTE***this item was tabled from June 21, 2010, meeting***

3.   Discussion and possible action regarding Approval/Disapproval of Federal-Aid Project Agreement by and between the State of Oklahoma Department of Transportation and the Board of County Commissioners for Rogers County, Oklahoma, on Project No: BRO-166D(140)CO; State Job No: 21491(04) for a bridge over Inola Creek approximately 1.2 miles south and 1.1 miles west of Inola, Oklahoma – (D#3)

4.   Discussion with possible action regarding Approval/Disapproval of Resolution #2010-56, whereas, Rogers County Board of County Commissioners have entered into a Contract Agreement(s) with the Oklahoma Cooperative Circuit Engineering Districts Board for certain road and bridge construction projects, and the expiration date of the Contract Agreement(s) is the 30th day  of June, 2010, unless it is renewed in the manner provided in the said Contract Agreement(s), and it is the desire of the Board of County Commissioners to extend the Contract Agreement(s) until the 30th day of June, 2011 for the following described project(s) and reasons(s): Project Number:

a. ETRCR1-66-3(01)10

b. ETRCB1-66-2(02)10

c. ETRCB1-66-2(03)10

d. ETRCB1-66-2(04)10

5.   Discussion with possible action regarding Approval/Disapproval of Resolution  #2010-57, Rogers County requests their unencumbered balance 250C (CBRI) funds be left at ODOT for use on Project BR#126 Inola Creek, ODOT JP# 21491(04); ODOT Contract #BRO-166D(140)CO for use on the project letting in August, 2010 – (Comm. Office)

6.   Discussion with possible action regarding Approval/Disapproval of Resolution #2010-58 County Road Machinery and Equipment Revolving Fund Lease Renewal, whereas, the Board of County Commissioners of Rogers County, have entered into a Lease-Purchase Agreement   with the Oklahoma Department of Transportation for certain road construction machinery or  equipment, whereas, the expiration date of the Lease-Purchase Agreement(s) is June 30, 2010, unless  it is extended; if it is the desire of the Board of County Commissioners to renew, extend and revitalize the Lease-Purchase Agreement(s) for the following:  99-2022; 99-2023; and 99-2028, commencing July 1, 2010, and ending June 30, 2011, and Approval/Disapproval of signing of Letter verifying that each active lease the county has through Oklahoma Department of Transportation County Road Machinery and Equipment Revolving Fund is covered by all risk physical damage insurance -(Comm. Office)

7.   Discussion with possible action regarding Approval/Disapproval of Federal-Aid

Project Agreement by and between the State of Oklahoma Department of Transportation and the Board of County Commissioners for Rogers County, Oklahoma, on Project No. BRO-166C(210)CO; State Job No: 25427(04) for a county bridge over Elm Creek approximately 2.4 miles south of State Highway 20 and 1.0 mile east of Tulsa County Line – (D#2)

ITEM 10: CASH FUND ESTIMATE OF NEEDS AND REQUEST FOR APPROPRIATIONS: 1. 101 -  Unrestricted Highway; 2. 141 - Cellular Phone Usage; 3. 142  - E911; 4. 145 -  Attendant Care ; 5. 007 -  Health Supplement Fund; 6. 013 – Energy Grant Courthouse/E911 Project – (DE-SC0004068)

ITEM 11: TRANSFER OF FUNDS: 1. District #2 One Cent Sales Tax M&O to Lease/Purchases - $3,711.29

2. District #2 General Fund Cemetery Account capital outlay to salaries - $2,491.00

ITEM 12: UTILITY PERMITS:   1.   A T & T – starting at the NW/corner of Section 1, Township 20 North, Range  15 East of the I.B&M., Rogers County, to place an aerial fiber optic cable on pole line paralleling Franklin Road from Highway 66 south for approximately 2000 feet; then buried fiber optic cable approximately 50 feet in road right-of-way paralleling Franklin Road; then bore Franklin Road placing a 4 foot steel casing approximately 400 feet south of Vintage Trace into fiber handhole in right-of-way in front of A T & T site – (D#3)

2.  A T & T – beginning at the NE/4 of the NW/4 of Section 30, Township 22  North, Range 17 East of the I.B.&M., Rogers County, east approximately 1500 feet to the NW/4 of  the NE/4 of Section 30, Township 22 North, Range 17 East of the I.B.&M., and relocate copper cables for Rogers County bridge project BRF-166C(219)CO and cables with parallel the south side of  county road EW/450; Project 7682374 in District #1 – (D#1)

ITEM 13: CLAIMS:

1. Salaries – June 2010  

2. Attendant Care  

ITEM 14: BLANKET PURCHASE ORDERS: 1. Materials, Supplies, Parts, Groceries & Prescriptions –   

2. Orders Exceeding Amount of Issuance –  

ITEM 15: AGENDA ITEMS: 1.   Discussion with possible action to consider and approve Resolution #2010-54 relating to the incurring of indebtedness by the Trustees of the Rogers County Educational Facilities  Authority for Catoosa Public Schools; authorizing the sale of revenue obligations; waiving  competitive bidding with respect thereto and related matters – (Comm. Office/DA)

2.   Discussion with possible action to consider and approve Resolution #2010-55  relating to the incurring of indebtedness by the Trustees of the Rogers County Educational Facilities  Authority for Oologah-Talala Public Schools; authorizing the sale of revenue obligations; waiving competitive bidding with respect thereto and related matters – (Comm. Office/DA)

3.   Discussion with possible action regarding Approval/Disapproval of job  description/qualifications for the position of Rogers County E911 Administrator – (D#1)

4.   Discussion with possible action regarding Approval/Disapproval to rescind previous approval by the Board of County Commissioners on June 14, 2010, regarding selection(s) of  a Rogers County newspaper(s) for publication of legal notices and proceedings for Rogers County fiscal year 2010-2011 – (Comm. Office)

5.   Discussion with possible action regarding Approval/Disapproval on Automatic Renewal of Agreement dated September 4, 2007, and approved by the Board of County Commissioners on September 17, 2007, whereas, Pafford EMS is providing ambulance services to the citizens of Rogers County and Rogers County has previously agreed to share the costs of dispatching said ambulance service on an equal basis of one-third (1/3) share and Rogers County shall  pay their portion on a monthly basis by remitting to Pafford EMS the sum of $1,067.00 per month – (Clerk)

6.   Discussion with possible action regarding Approval, Disapproval of Resolution  #2010-46, whereas, it is the opinion of the Board of County Commissions for Rogers County, State of  Oklahoma, to hereby elect to contribute to the Oklahoma Public Employees Retirement System  (OPERS) an amount equal to 15.5%, (employer’s share) of the allowable compensation for each  employee and each employee member shall contribute 4.5% (employee’s share) for a total  contribution of 20% as required by 74 O.S. § 920a, as hereinafter amended; and the aforementioned amounts will be contributed from the time period beginning July 1, 2010, until changed by the  governing body – (Clerk)

7.   Discussion with possible action regarding Approval/Disapproval of Resolution  #2010-47 directing Rogers County Treasurer to reimburse the county Election Board General Fund  for expenses as properly submitted beginning July 1, 2010, thru June 30, 2011 – (EB)

8.   Discussion with possible action regarding Approval/Disapproval of Resolution #2010-48 whereas, the Board of County Commissioners have appointed Rogers County Commissioner District #3, Kirt Thacker to serve on the Board of Circuit Engineering District #1, until such time as the Board of County Commissioners of Rogers County appoints a replacement – (Comm. Office)

9.   Discussion with possible action regarding Approval/Disapproval of Agreement for Enhanced Emergency Number (E-911) Service entered into by and between Cox Oklahoma Telcom, LLC, dba Cox Communications, a Delaware Corporation, having its principal place of business as 6301 Waterford Blvd., Suite 200, Oklahoma City, OK 73118 and the Board of County Commissioners of Rogers County, Oklahoma, having its principal place of business at 219 SouthMissouri, Claremore, OK 74017 – (D#1)

10.   Discussion with possible action regarding Approval/Disapproval of Agreement for Enhanced Emergency Number Service (E911) (Features and Associated Equipment) entered into between Oklahoma Communications Systems, Inc., an Oklahoma Corporation, hereinafter referred toas “TDS” and the Board of County Commissioners of Rogers County, Oklahoma – (D#1)

11.   Discussion with possible action regarding Approval/Disapproval of Detention  Services Agreement by and between ROCMND Area Youth Services Inc., operating the Craig  County Juvenile Detention Center and Board of County Commissioners of Rogers County,  Oklahoma, with term of this agreement being for fiscal year 2010-2011, ending June 30, 2011 -  (Clerk)

12.   Discussion with possible action regarding Approval/Disapproval of Detention Services Agreement by and between Canadian County Juvenile Detention for services at Canadian County Juvenile Detention Center and Board of County Commissioners of Rogers County, Oklahoma, with term of this contract for fiscal year 2010-2011, ending June 30, 2011 – (Clerk)

13.   Discussion with possible action regarding Approval/Disapproval of Detention Services Agreement by and between Osage County Juvenile Detention Center and the Board of County Commissioners of Rogers County, Oklahoma, with term of this contract for fiscal year 2010-2011, ending June 30, 2011 – (Clerk)

14.   Discussion with possible action regarding Approval/Disapproval of Detention Services Agreement by and between Muskogee Youth Services and the Board of County Commissioners of Rogers County, Oklahoma, this agreement will expire on June 30, 2011 – (Clerk)

15.   Discussion with possible action regarding Approval/Disapproval of Detention Services Agreement by and between Texas County Juvenile Detention Services and Board of County Commissioners of Rogers County, Oklahoma, with term of this contract for fiscal year 2010-2011, ending June 30, 2011 – (Clerk)

16.   Discussion with possible action regarding Approval/Disapproval of Independent Contractor Agreements by and between Rogers County on behalf of the Rogers County Health Department for July 1, 2010, thru June 30, 2011, with B. J.’s Remodeling & Construction; Charles McCaskey (C & M Landscape); Robyn Harris; Fran Hrdlicka; Jo Ann Ramirez; Darryl D. Reed, DDS; Lynn Robinson; and Celene Windle – (HD)

17.   Discussion with possible action regarding Approval/Disapproval of Resolution #2010-49 directing County Treasurer to deposit funds from Rural Water District #4, Rogers County, in the amount of $619.99 into the one-cent sales tax fund for distribution for District #2 – (Comm. Office)

18.   Discussion with possible action regarding Approval/Disapproval of Resolution #2010-50 directing County Treasurer to deposit funds from Welch State Bank for refunds and reimbursements of overpayments in the amount of $762.78 on warrant #29719; $780.88 on warrant #29720; and $15.50 on warrant #29726 into the one-cent sales tax fund for distribution for District #2- (Clerk)

19.   Discussion with possible action regarding Approval/Disapproval of Resolution #2010-51 directing County Treasurer to deposit funds from Cherokee Nation in the amount of $156,726.00 for reimbursement of Asphalt Project conducted on South 4240 Road, aka “Fish Farm Road” into the one-cent sales tax fund for distribution for District #3 – (Clerk)

20.   Discussion with possible action regarding Approval/Disapproval of Resolution #2010-52 directing County Treasurer to deposit funds from James Marrs on check #2234 case #CM-2009-250 for restitution into the one-cent sales tax fund for distribution for District #2 – (Clerk)

21.   Discussion with possible action regarding Approval/Disapproval of Resolution  #2010-53 directing County Treasurer to deposit funds from Town of Oologah for mowing in the amount of $11,000.00 into the one-cent sales tax fund for distribution for District #2 – (Clerk)

22.   Discussion with possible action regarding Approval/Disapproval of Reimbursement form as per Resolution #2009-89 directing County Treasurer to deposit funds from the Town of Oologah for fuel reimbursements in the total amount of $3,090.12 into the one-cent sales tax fund for distribution for District #2 – (Clerk)

23.   Discussion with possible action regarding Approval/Disapproval of Reimbursement form as per Resolution #2009-76 directing County Treasurer to deposit funds from Sheriff’s Office for fuel reimbursement in the amounts of $1,659.70 and $373.67 into the one-cent sales tax fund for distribution for District #3 – (Clerk)

24.   Discussion with possible action regarding Approval/Disapproval of Reimbursement form as per Resolution #2009-90 directing County Treasurer to deposit funds from the Town of Talala in the amount of $394.32 into the one-cent sales tax fund for distribution for District #2 – (Clerk)

25.   Acknowledgement for public record receipt of check #1370 from Grand Gateway Economic Development Assoc. E-911 for service fees for April 2010 in the amount of $24,299.47 – (Clerk)

26.   Discussion with possible action on Approval, Disapproval of Commissioner’s Accounts for Estimate of Needs for 2010-2011 fiscal year as follows: Genera Highway Districts 1, 2 & 3; County Cemetery’s Districts 1, 2 & 3; One Cent Sales Tax Districts 1, 2 & 3; General Government (courthouse 20); Commissioner’s Office general government fund (08); Charity Account

(28) – (Clerk)

27.  Discussion with possible action on Approval/Disapproval of Commissioner’s Accounts for Temporary Appropriations for 2010-2011 fiscal year as follows: Genera Highway Districts 1, 2 & 3; County Cemetery’s District 1, 2 & 3; One Cent Sales Tax Districts 1, 2 & 3; General Government (courthouse 20); Commissioner’s Office general government fund (08); Charity account (28) – (Clerk)

28.   Resolutions for Disposing of Equipment for District #3 as follows: Stihl MS 260 Pro chainsaw, sn#272676885; Stihl MS 250 chainsaw, sn#272526663; Stihl FS-250 Bike weedeater, sn#276063862; Stihl MS 260 chainsaw, sn#273778366 – all to be junked

ITEM 16: PUBLIC COMMENTS AND RESPONSES FROM BOARD MEMBERS: Limited to specific items on the Agenda that are listed and discussed at this meeting and limited in duration at the discretion of the Chairman -  

ITEM 17: ANNOUNCEMENTS:

ITEM 18: NEW BUSINESS: 1.   Consideration and possible action with respect to any other matters not know  about or which could not have been reasonably foreseen prior to posting the agenda -

ITEM 19: PAYMENT OF PURCHASE ORDERS FROM ALL DEPARTMENTS:

(Materials, Supplies, Parts, Groceries & Prescriptions)   

ITEM 20: The Board of County Commissioner’s will be attending the Rogers County Excise Board’s Pre-Budget Conference and presentation of Estimate of Needs for 2010-2011 on Wednesday, June 30, 2010, at 1:00 o’clock P.M. in the Commissioner’s Meeting Room 1-109, located on the 1st floor of the Rogers County Courthouse, 219 South  Missouri, Claremore, Oklahoma, 74017 –  

ITEM 21: Discussion with possible action on Approval/Disapproval of any emergency Transfer of Funds to be able to close-out fiscal year 2009-2010 – (Clerk)

ITEM 22: RECESS OR ADJOURNMENT: BOARD OF COUNTY COMMISSIONERS ROGERS COUNTY, OKLAHOMA

  By: Peggy Armstrong, Rogers County Clerk Notice of said meeting was filed in the Office of the County Clerk on Thursday, June 24, 2010 and posted on the Courthouse Bulletin Board; Outside the Commissioner’s Meeting Room; on the Exterior Window at the Southeast Entrance and Front Door Entrances to the Courthouse; on the wheelchair ramp door; and on the county web site.