Claremore Daily Progress

Government

November 3, 2013

OTEMS audit reveals payroll fraud

CLAREMORE —

Oklahoma State Auditor Gary Jones released the Oologah Talala Emergency Medical Service’s 2011 audit report Thursday, including several findings of inadequate internal controls, payroll fraud and other potential violations of state law.
OTEMS administration is seeking their board’s approval Monday to resolve the audit issues. 
The 2011 fiscal year audit revealed payroll fraud of $13,216 from 938 hours of overtime paid to unnamed employee. The employee worked for OTEMS during 2010 and 2011 along with current Director of Operations Kelly Deal.
He was responsible for the payroll, accounts payable and receivable, according to Deal who was the acting supervisor at the time.
Deal admits it was his responsibility to oversee the payroll, but was new to the position and operated on the honor system.
The audit notes payroll records appeared incomplete on several instances where no time sheet records were present and were not approved or signed as approved for any of the 12 months under the audit.
Deal and the payroll clerk were the only two office employees at the time in a small department, which relied on an outside accounting to audit the financial records, according to Deal.
OTEMS Assistant Director Brandi Pond said, “There is an element of trust that must come in the workplace.” 
Deal said he could not name the employee responsible for the audit findings, but noted OTEMS Board of Directors will meet in executive session to discuss the issue during tomorrow’s meeting.
On Monday, the OTEMS board executive session is stated to discuss matters involving Randall Williamson, according to the posted agenda.
After the executive session, the agenda lists another item for discussion, consideration and possible action on whether or not OTEMS will seek criminal and/or civil remedies against  Randall Williamson.
Williamson has not been officially named as the payroll clerk.
The Claremore Daily Progress contacted Williamson regarding the issue. He said he did not know about the issue or the audit’s findings.

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