Claremore Daily Progress

Government

October 4, 2012

Used or Returned? More questions arise about Helm’s road material usage

(Continued)

CLAREMORE —

The receipt report from District 2 was dated Aug. 7, yet included the credit for returning the six rolls of fabric. The fabric was not returned until Sept. 27, therefore could not be listed as returned on August 7.
Additionally, the paperwork was modified from the original paperwork submitted to the Rogers County Clerk for payment on Aug. 8.
The clerk’s office notified Helm on Aug. 8, Sept. 14 and Sept. 18 that the paperwork was not compliant with bidding procedures.
Helm was notified during a six-week period prior to the Sept. 24 commissioners meeting in which he sought payment for the purchase.
It was not until after that meeting, when the purchase was questioned that Helm took action to find a solution for the issue.
At that time Helm claimed there was no way to know that the purchase would exceed the $10,000 limit until the roadway was already torn up. He also said that it would be difficult to bid the road fabric because it could be one of 10 different types.
Assistant District Attorney, David Iski and District Attorney Janice Steidley were present during the discussion on Sept. 24, as Helm was questioned about not following bidding procedures.
Maxwell Supply was contacted regarding the purchase and verified that the receiving  ticket was issued for the six rolls of fabric. Additionally, Maxwell Supply said each roll of the fabric would cover 360 feet of the road. Two rolls would be required to cover both lanes of the road.
Helm reported that one mile of road was included in the project on Sept. 24.
A mile of road is 5,280 feet long, meaning that 10,560 feet of material would be needed for that stretch of road. It would require 29 rolls of fabric to complete one mile of roadway, according to Maxwell Supply representatives.
King, District 2 road foreman, was asked about the distance the material was used and how much was returned.

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