Claremore Daily Progress

Government

January 10, 2013

New Year, Same Old Biz - Helm takes possession of equipment 3 weeks before PO okayed

(Continued)

CLAREMORE —

Additionally, Rogers County Clerk Robin Anderson reports that the original documentation for the purchase does not exist. 
“Helm said there was no original purchase order,” Anderson said.
Anderson previously worked for Helm as a FEMA administrator working on purchases.
The federal funds used to purchase the item were part of the Keetonville Alternate Projects list funded by FEMA and administered by Anderson.
The “missing” paperwork was provided to Anderson, according to staffers currently working with Helm in the District 2 barn, as was bid documentation that was also changed during the process to reflect an extension of time.
The paperwork has other issues dealing with conflicting information.
The invoice is written for a 2011 Twin Schwarze Roadpatcher. The equipment delivery receipt from Frontier is for a 2013 model vehicle.
The board decided Monday to approve the purchase after the extended bid period, however the purchase order has not been presented for final approval.
In light of the issue and recent discoveries presented by the Claremore Daily Progress, Commissioners Dan DeLozier and Kirt Thacker have inquired with Iski about the situation.
Iski offered further explanation regarding his opinion in a recent interview. 
The bid established a contract between the Board of County Commissioners and Frontier Equipment, Iski explained.
The problem is not so much that the time is extended, but who made the agreement.
“None of that information was provided to me during my review and that is what was troubling,” Iski said. “I can’t answer why it was not rebid, I don’t know that they are required to rebid.”
The purpose of the bid is to lock in the lowest and best price, he added.
Issues can arise when parts no longer become available after a bid has been approved. It is a contract and all contracts are subject to modification, according to Iski.

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