Claremore Daily Progress

Government

January 10, 2013

New Year, Same Old Biz - Helm takes possession of equipment 3 weeks before PO okayed

(Continued)

CLAREMORE —

Regarding the issues of properly filing paperwork according to statute Iski provided the following remarks.
“I am not immediately aware of anything that says the county can’t take possession prior to purchase,” Iski said. “Isn’t it good stewardship to try it out first. If the owner allows us to use it, is it wrong?”
Iski did agree that the date of encumbrance should have been the date the bid was approved.
Adding that the purpose of the encumbrance to insure that the county does not overspend.
“Our job is to guard and protect the taxpayer,” Iski said. “I think the whole process could have been handled cleaner, if all the documents had been placed in the file.”
The statutes or purchasing procedures may not have been met with this item, however the statute clearly outlines the procedures for receiving purchases.
“If no such purchase order has been provided, the receiving officer shall refuse delivery of the item,” according to Title 19 chapter 33 of the Oklahoma State Statutes.

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