Claremore Daily Progress

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March 15, 2013

Sheriff’s office purchases questioned

CLAREMORE — The Rogers County commissioners questioned the Rogers County Sheriff’s Office Monday after refusing to pay three purchase orders last week.

In light of recent audits, the board is checking purchase dates closely before signing the documents authorizing payment.
Commissioner Mike Helm questioned Undersheriff John Sappington,  reminding him that the state auditors have just been working in the courthouse and the annual audits are expected to take place soon.  There is a large gap in the purchase order dates, Helm said. Additionally, the order dates do not match, he added. Helm was referring to the invoice dates vs. the encumbered dates. The Sheriff’s office had ordered some equipment last year that was encumbered prior to the purchase.
However, due to a lengthy delivery time the product did not arrive as ordered creating conflicting dates, according to Sappington.
“I was under the impression it was handled and done July of last year,” Sappington said. He said the staff worked with the vendors to correct the issue. Helm then asked Sappington about the bidding procedures.
Sappington replied that the equipment was from state bid, which nullifies the issue of exceeding the $10,000 bid limit.
Helm made a motion noting the issue as an “oversight” and requested the board pay the purchase orders. The board agreed, resolving the issue.

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