Claremore Daily Progress

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August 17, 2012

Public does not need to know

E911 Advisory Board discusses withholding information despite Oklahoma Open Records Act

CLAREMORE — Discussions concerning the public’s access to 911 phone records and operational information for the new E911 center were treated with care by Commissioner Mike Helm and Assistant District Attorney David Iski, during a special meeting of the Rogers County E911 Advisory Board. 

The meeting occurred at 10 a.m. Thursday in Claremore and the majority of board members were present for the event. As the meeting began Helm reminded the board that the information that was listed on the agenda was considered a security interest and that an executive session might be a better format for discussion.
“The security of the county might need to be discussed in executive session,” Helm said.
No executive session was listed on the agenda and the board did not move to enter executive session despite Helm’s comments.
Public bodies are legally required to post in its agenda that it will have an executive session and what the topic that is to be discussed.
Helm continued throughout the meeting to remind the board that the discussions might not be information for the public, referencing the news media that was present.
At one point, Helm and Iski left the meeting for a private discussion.
Only four items were listed on the agenda including possible vendor contracts for 911 equipment for the new center.
The other items were a proposal for standard operating procedures and a request to limit access to 911 phone call recordings to the public.
The board voted to table discussions regarding the purchase of a Motorola radio system.
The Intrado system for the dispatch center was approved at the anticipated cost of $26,000 monthly. The contract would be for five years. The county would essentially be leasing the program and equipment.
The budget for the E911 center is approximately $43,000 per month and the system will use the majority of that budget, according to E911 Director Janet Hamilton.

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