Claremore Daily Progress

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May 1, 2013

Emergency Management audit reveals documentation lapses

CLAREMORE —

Oklahoma State Auditor Gary Jones recently released the results of a turnover audit for Rogers County Emergency Management, listing several findings due to a lack of proper documentation.
The documentation of fixed assets is necessary to ensure compliance with state statutes, according to the report. The Rogers County Commissioners requested the audit in January, after the termination of Bob Anderson, former director of emergency management.
“I think it was a prudent move by the Board of County Commissioners  to ask the state auditor for a turnover audit,” commissioner Kirt Thacker said. “In a time when some government officials continually give lip service to transparency, we are actually doing it.”
Anderson worked for the county for more than 16 years and according to the auditor’s report, failed to properly comply with record keeping procedures.
“Additionally, internal control policies and procedures have not been designed or implemented to ensure accurate recordkeeping of fixed assets inventory and the safeguarding of assets against loss and/or theft,” the report states.
Anderson had not filed inventory records consistently with the county clerk’s office, according to Thacker.
The state auditor found several pieces of equipment in the personal possession of Anderson and the former deputy director of emergency management.
After Anderson’s employment was terminated, he reported to the Claremore Daily Progress that he had made several attempts to return equipment to the county. Thacker said it would be expected that an emergency management director could have equipment that was mobilized for use at different agencies throughout the county. Some of the items listed in the report were located at the Tri-District Fire Department as well as the personal possession of Anderson.
The items included a $9,999 Cub Cadet Country Fire Rescue 4x4, several radios, binoculars, camcorder, 37” LCD HGTV, TomTom GPS units, printers, cameras, a dovetail trailer and two military flight suits.

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