Claremore Daily Progress

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April 3, 2014

2012 audit repeats 2011 findings

Pinkerton-Baker, Thacker used county-owned equipment for personal use; Anderson solicited donations from vendors

CLAREMORE —

EDITOR’S NOTE: With the release of the 2011 and 2012 audit by the Oklahoma Auditor and Inspector, the Claremore Daily Progress will provide a series of stories outlining specific findings, county officials reaction and the auditor’s recommendations.
 
Oklahoma State Auditor and Inspector Gary Jones released the 2012 audit Thursday for Rogers County listing repeated findings from the 2011 audit that was released Wednesday.
The repeat findings appearing in the 2012 audit included: segregation of duties regarding payroll, inadequate segregation of duties over the collections process by the county treasurer, inadequate county-wide controls, disaster recovery plan and computer usage, internal controls over pledge collateral, acceptance of bids does not appear to comply with state statues, county property used for personal use, board approval not obtained for work on private property, public information officer paid from restricted highway funds, purchases to split to avoid competitive bidding, bid restricting — preference show to vendor, no verification of road construction materials documented and bid restricting with preference.
“We are talking about transparency and accountability,” Jones said. “The citizens are demanding it.”
Among those listed in both the 2011 and 2012 findings were the  solicitation of contributions from vendors and the personal use of county property.
Soliciting Contributions
from Vendors
The audit states “on several occasions, District 2 Secretary Robin Anderson (currently Rogers County Clerk) has solicited donations/contributions from vendors doing business with the county for parties and events on behalf of District 2 Commissioner Mike Helm.”  
Auditors said procedures have not been designed by the county to ensure all donations are  accepted by the Board of County Commissioners in an open meeting.
 The audit said, “These conditions could result in unrecorded transactions, misstated financial reports, misappropriation of funds, and could result in noncompliance with state statutes and constitutional provisions.” 
Auditors recommended all donations to County Officials of Rogers County be received by the Board in accordance with Title 60 O.S. § 390. 

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