Claremore Daily Progress

Top Stories

October 10, 2012

Helm splits $55,300 job, avoids statutory bidding

CanServ installs system on same day, but purchase orders show differently



The total expected price, according to the quote was approximately $55,300, depending on additional hose or braided line that would be needed at the time of installation.
Statutes require all purchases that exceed $10,000 to be competitive bid. In this case Helm did not put out the installation for competitive bid, despite CanServ’s quote of $55,300.
Each installation was completed and listed on a separate invoice, even though the work was included in a single quote for the same system.
Title 19 of the state statute states that “splitting purchases for the purpose of avoiding competitive bidding and paying an amount in excess of [$10,000] is prohibited. Any persons convicted of violating this provision will be guilty of a misdemeanor and will forfeit their position or office.”
Oklahoma State Auditor and Inspector Gary Jones interprets the bid limit mentioned above, to mean that the expenditure of more than the bid limit within a year (not necessarily a fiscal year) for the same item, service, system, etc. would be a violation of this provision and would constitute splitting purchase orders under most circumstances.
Helm said when asked about following bidding procedures. “I can not explain why there was a shortfall. I wait until they give me a quote.”
CanServ sent representatives out on multiple dates to complete the work.
The first installation was completed on April 5, 2012 and purchase order 207229 for $9,800.
Two other installations were completed during the month of April 2012, according to purchase order 207848 for $7,800 and purchase order 207747 for $9,800.
These two systems were installed on April 13 for a total cost of $17,600.
The work orders provided by CanServ to the Claremore Progress show details of the transaction, including a change to the invoice number.
It appears the invoice number was changed to reflect two separate invoices, despite the work being done on the same day.
Additionally, Helm’s department filed the purchase orders almost a week apart with the receiving reports reflecting different dates, yet both items were completed on the same day. 

Text Only
Top Stories
  • Claremore sisters featured on talk show

    During their recent trip to Los Angeles, Claremore sisters Lindsey and Whitney Martin made the most of their time in the city of angels, spending time with family, visiting several beaches, restaurants and Hollywood attractions.

    July 29, 2014 1 Link

  • Elementary students learn to bid at Zebra Stripes auction

    Claremore elementary students in the Zebra Stripes summer care program participated in a student-friendly auction Friday at Roosa Elementary. The auction was presented by Daneen Shepherd, realtor/broker and auctioneer of Tulsa, who taught the children how to bid on items efficiently and effectively.

    July 29, 2014 1 Link

  • Treasurer issues tax warrants

    For the first time, tax warrants are being issued in Rogers County to collect unpaid personal property taxes.
    This week, some local business owners should expect to be served by the Rogers County Sheriff’s office.
    Personal tax warrants have been issued to three local companies, who owe a total of approximately $38,000 in past due taxes.

    July 29, 2014

  • No evidence or human remains found

    Rogers County Sheriff’s deputies and assisting agencies vacated a Tiawah property Friday, after no evidence or human remains were found in connection to the disappearance of a local resident that went missing in 1996.

    July 27, 2014

  • RCLC launches letter campaign

    The Rogers County Literacy Council, RCLC, is launching their annual letter writing campaign.
     A United Way Organization, the council is asking for community support to help promote literacy in the English language.

    July 27, 2014

  • taylor.armerding.jpg Inequality crisis shot with factual problems, hypocrisy

    President Obama, various media and political liberals say inequality, of all things, is the defining issue of our times. Yet this message is delivered by multimillionaires and a president who jets from tee time to stump speech on the taxpayer's dime.

    July 26, 2014 1 Photo

  • Obama wants limits on US company mergers abroad

    Staking out a populist stand ahead of the midterm elections, President Barack Obama on Thursday demanded “economic patriotism” from U.S. corporations that use legal means to avoid U.S. taxes through overseas mergers.

    July 25, 2014

  • Local churches impact poverty

    Claremore First Christian Church, First United Methodist and the Pastoral Alliance are combining efforts to host a 16-week program, “Getting Ahead in a Just Getting by World,” based off of the national program — “bridges out of poverty.”

    July 25, 2014

  • Grand Jury recesses until August

    The multicounty grand jury charged with investigating accusations of misconduct by Rogers County officials recessed Thursday until August 19-21, saying it needed to hear from more witnesses before returning a finding in the matter.

    July 25, 2014

  • Former Sheriff’s deputy arrested

    The Rogers County Sheriff’s Office arrested ex-deputy Brian Kindle Wednesday after receiving multiple reports concerning his safety.

    July 25, 2014