Public Notice

PUBLISHED IN THE CLAREMORE DAILY PROGRESS, CLAREMORE, OKLAHOMA, MAY 11, 2012.

NOTICE OF REGULAR MEETING

BOARD OF COUNTY COMMISSIONER’S

FOR ROGERS COUNTY, OKLAHOMA

PLACE:  Rogers County Courthouse, 219 South Missouri, Room 1-109, Claremore,    Oklahoma

DATE & TIME:  Monday, April 30, 2012, at 9:00 O’clock A.M.

MINUTES

***CONSIDERATION, DISCUSSION AND POSSIBLE ACTION TO BE TAKEN ON THE FOLLOWING LISTED ITEMS ON THE AGENDA:

ITEM 1: CALL TO ORDER:   Chairman Mike Helm called the meeting to order at 9:00 a.m.   

ITEM 2: ROLL CALL TO ESTABLISH QUORUM:   Determine that Notice of Meeting and Agenda were properly posted in accordance   with the Oklahoma Open Meeting Act.    Chairman Mike Helm, Commissioner Kirt Thacker and Commissioner Dan DeLozier were present and quorum established and determined that Notice of Meeting and Agenda were properly posted in accordance with the Oklahoma Open Meeting Act.

ITEM 3: PLEDGE OF ALLEGIANCE: Commissioner DeLozier led the salute and Pledge of Allegiance to the American Flag.

ITEM 4: INVOCATION:  Commissioner Thacker said a prayer. 

ITEM 5: APPROVE/DISAPPROVE MINUTES:   April 23, 2012  Commissioner Thacker made a motion to approve the minutes from April 23, 2012, as presented with Commissioner DeLozier seconding the motion. Roll Call: Helm-aye, Thacker-aye, DeLozier- aye. Motion carried.

ITEM 6: UNFINISHED BUSINESS:

1.   Proposal by representative of Rogers County Fire Chiefs to E911 Trust – (D#1 DeLozier/J Hamilton) ***NOTE***this item was tabled from April 23, 2012, meeting***    Janet Hamilton, E911 Director, reviewed the recommended changes by the Fire Chiefs to the bylaws along with Northwest Fire Protection District Fire Chief, David Puckett.  Discussions held on whether or not the Fire Chiefs are ready to take over and run the E911 Center; discussions held regarding the Fire Chiefs only wanting a saying in the running of the E911 Center, no actually running it. Discussions held regarding whether or not all fire departments are ok with having only one representative on the trust; not all fire chiefs would be on the trust.    Discussions held regarding Rogers County Emergency Management being involved with the E911 Center versus City of Claremore Emergency Management; is there going to be two different Emergency Management agencies to work with; discussions held regarding being NIMS compliant.  Discussions held regarding the trust being a stand-alone trust run by the members of the trust; County would pay their portion, but Commissioner’s would not serve on the trust; County would build the building only and equipment the E911 Center.  Another option is for the three Commissioners along with the Sheriff, whom are all elected, be members of the trust.    Chairman Helm made a motion to table this item for two (2) weeks (May 14th) and requested David Puckett with Northwest Fire Protection District take back these recommendations that were presented today and have author including NIMS compliance and also remove Board of County Commissioners out as members of the trust with Commissioner Thacker seconding the motion. Roll Call:  Helm-aye, Thacker- aye, DeLozier-aye. Motion carried. 

2.   Proposal by representative of Rogers County Chiefs of Police to E911 Trust – (D#1 DeLozier/J Hamilton) ***NOTE***this item was tabled from April 23, 2012, meeting***  Janet Hamilton, E911 Director, reviewed the law enforcement change recommendations for the trust indenture; discussions held regarding removing all the Mayor’s and replacing with agency public safety representative; Mayors are the funding sources for their towns, not public safety representative; discussions held regarding police department representation outside of the Sheriff’s Sheriff is an elected official that is controlled by the Board of County Commissioners;   Chairman Helm made a motion to table this item for two weeks (May 14th) with Commissioner Thacker seconding the motion. Roll Call: Helm-aye, Thacker-aye, DeLozier-aye. Motion carried. 

     3.   Brooks-Jeffrey Marketing, Inc. – Sheriff’s Office purchase order for adding Facebook to web site - $647.50 - ***NOTE***this purchase order was tabled from approval at the April 16, 2012 meeting and April 23, 2012, meeting***    Jerry Smittle with the Sheriff’s Office contacted the vendor, Brooks-Jeffrey Marketing, Inc., to make sure they were not owed any funds regarding this matter; Smittle reported vendor is not owed any funds and made a recommendation the purchase order be cancelled.  Discussion only, no action taken.

ITEM 7: ZONING: None presented.                          

ITEM 8: PLATS: None presented.

ITEM 9: ROADS & BRIDGES: None presented. 

ITEM 10: CASH FUND ESTIMATE OF NEEDS & REQUEST FOR APPROPRIATIONS: