Claremore Daily Progress

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Catoosa

September 25, 2012

County Clerk halts payments

Helm’s POs questioned, information requested

(Continued)

CLAREMORE —

“Should the project be stopped immediately and wait for a bid?” Iski said.
Ultimately, the question presented by the public was simply if the purchase order was not properly supported with documentation prior to use of the product.
Helm said he did not know how much would be needed for the project and it is dependent on the type of soil.
Helm stated that the county uses felt all the time for roads in the southern part of the county, but the issue here was that the felt needed on the northern roads was different.
“The roads in the south were always within a quote but this is the first time it has gone over,” Helm said.
Because this item exceeded the quote,  then there is a bid issue, according to Helm.
He also explained that he had purchased felt from the vendor before and did not have an issue with the quote.
Helm previously purchased a different type of Mirafi fabric in June of 2011 from the same vendor, Maxwell Supply,  for $9,647, according to county clerk records.
The reason it was different this time is because it was a different type of soil, according to Helm.
“We just don’t know what it will cost,” Helm said.
Helm then said that it would require bidding the 10 different types of material.
“We brought this before Iski and the board to say, hey we are going to have to bid all 10 types,” Helm said.
“The issue today is that it is $11,034.50 and we sign it we get in the paper for not going out for bids,” Thacker said.
“Shouldn’t your motivation be to stay within the statutes,” Andrea Feedback asked. “Where is the accountability?”
The commissioners voted to hold payment of the purchase order until further documentation could be presented.
Helm was asked to see if the item had been included under state contract that would cover this purchase.

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